Email Signature Generator
Create a professional HTML email signature and paste it straight into Gmail or Outlook. 100% free, no signup. Everything runs in your browser.
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This free email signature generator builds a clean, professional signature you can paste straight into Gmail or Outlook. Enter your name, role, company, phone, email, website and your LinkedIn and X links, pick one of three layouts, choose an accent color and font, and watch the live preview update as you type. When it looks right, one click copies rich HTML to your clipboard, ready to paste into your email client's signature settings. Nothing you enter is uploaded anywhere.
I built this because every signature generator I tried either demanded my email address to deliver the result, which is a funny way to treat someone making a signature, or produced markup that fell apart the moment Outlook touched it. This one generates table-based HTML, the old-fashioned kind that email clients have rendered reliably for twenty years. Boring markup is the feature. If you also send invoices, the matching look pairs nicely with the invoice generator.
How to use
- Fill in your details: name, role, company, phone, email address and website.
- Add your LinkedIn and X profile links if you want them included.
- Pick a layout: the accent bar, the minimal stack, or the two column arrangement.
- Choose an accent color that matches your brand and select a font from the list.
- Check the live preview to see exactly how the signature will render.
- Click copy signature and paste it directly into the signature box in Gmail or Outlook settings, or copy the raw HTML if your email platform accepts code.
Why use our email signature generator?
The table-based HTML is what makes this actually work. Modern email clients, Outlook especially, still render signatures with an ancient engine that mangles fancy CSS layouts. Tables survive. The table element is thoroughly documented on MDN and remains the one layout method every mail client agrees on, which is why this generator refuses to use anything trendier.
The rich copy path removes the fiddly part. Most people do not want to touch HTML, so the main button copies the rendered signature itself. You paste into Gmail's signature box or Outlook's signature editor and it appears formatted, links and colors intact. The raw HTML option is there for platforms and help desks that want code, but you never need to see it.
Three layouts cover real needs without drowning you in choices. The accent bar adds a strip of color that reads as designed without being loud. The minimal stack suits people who think most signatures are too much. The two column layout fits more detail into less vertical space, which your recipients' inboxes will appreciate.
Your details stay on your machine. A signature contains your name, phone number and every professional link you have, and I did not think that bundle belonged on my server. The preview and the HTML are generated entirely in your browser, with no account and no email capture.
Consistency compounds quietly. You send thousands of emails a year, and each one either looks considered or looks like an afterthought. A clean signature is the cheapest piece of professional presentation you will ever set up: ten minutes once, then it works in the background for years.
Who is this tool for?
Freelancers and consultants get the most obvious win. When your email is your storefront, a signature with your role, website and LinkedIn turns every reply into a small pitch. I have had client work come from someone forwarding an email and the recipient clicking the website link in my signature.
Small teams use it to stop signature drift. Five people writing their own signatures produces five fonts and five layouts; five people using the same layout and accent color produces something that looks like a company. Share the settings, have everyone paste their own details, done in an afternoon.
Job seekers and new graduates use the minimal stack to look established: name, degree or specialty, phone and LinkedIn. No company field required. It reads as composed rather than padded, which is exactly the note to hit when you are introducing yourself to strangers.
Store owners on Shopify or Etsy link the shop directly in every support reply and supplier email. Pair the accent color with your actual brand palette, which you can pull from your logo with the color palette extractor, and the whole thing matches without guesswork.
Frequently asked questions
No. Everything runs in your browser: the form, the preview and the HTML generation. Your name, phone number and links never touch a server, and there is no account or email required to get your signature.
Click copy signature, then open Gmail settings, find the Signature section under the General tab, create a new signature and paste into the box. The formatting, links and colors come along automatically. Save changes at the bottom and send yourself a test.
Copy the signature, then in Outlook go to Settings, search for signature, create a new one and paste into the editor. Both the web version and the desktop apps accept the pasted rich signature. Assign it to new messages and replies as you prefer.
Because email clients are not browsers. Outlook in particular renders HTML with an engine that ignores much of modern CSS, and float or flexbox layouts collapse unpredictably. Table markup renders the same everywhere, which is the only standard that matters for a signature.
This generator focuses on typographic signatures, which dodge the biggest signature problem: images that get blocked or flagged as attachments. If you want a headshot hosted somewhere, size it first with the image resizer and add it to the raw HTML.
Yes. The table layout is narrow and simple enough to render cleanly in the Gmail and Outlook mobile apps and in Apple Mail. The two column layout gracefully compresses on small screens because the columns are modest fixed widths.
Only if you have a business reason, such as a legal requirement in your industry or a physical shop to promote. For most people a phone number, website and one or two social links is plenty; every extra line dilutes the ones that matter.