Quote Generator

A quote is the document that wins or loses the job before any work exists: it tells a client what they will get, what it costs, and quietly, by its tidiness, whether you are the kind of operator who delivers. Sending that as a loose email paragraph invites loose treatment; sending it as a clean PDF with a number, a validity date and terms changes how the conversation goes. This generator builds that PDF in your browser, no account, no watermark, nothing uploaded.

It shares its engine and your saved details with our invoice generator: your business block and logo, entered once, appear here ready, and the quote you send today becomes next week's invoice with the same look and half the typing. The quote-specific fields are the ones that matter legally and commercially: a validity date, so old prices die on schedule, and a terms line for deposits and revisions, so the deal's shape is in writing from the first document.

How to use

1. Fill in your business details and logo once; they are saved in this browser for every document tool here.
2. Enter the client, a quote number, and the validity date; thirty days is customary.
3. Add line items with quantities and rates; per-line discounts show negotiated goodwill explicitly.
4. Add tax if it applies, and your terms: deposit, timeline, what a revision costs.
5. Check the totals, then download the PDF and send it.
6. Job accepted? Rebuild it as an invoice in the invoice tool; your details are already there.

Why use our quote generator?

The validity date is the quiet hero: prices move, and a quote without an expiry is an open option against you, redeemable in eight months when your costs have risen. Thirty days is customary, shorter is fine in volatile trades, and the field makes the protection automatic. The explicit discount column earns its place too, because showing a struck-through concession communicates value in negotiation the way silently lowering a rate never does; clients remember discounts they can see.

The engine's qualities carry over: logo, clean layout, exact arithmetic, WinAnsi-safe text handling that warns rather than crashes, and the same privacy argument as everything on this site, which for quotes means your pricing and your client list stay on your device instead of seasoning some template site's database. The invoice generator closes the loop when the job lands, the receipt maker acknowledges the deposit your terms asked for, and the freelance rate calculator sets the floor under every rate this document quotes.

A quoting habit that pays for itself: quote slightly more scope than asked, itemized, with the optional lines marked. Clients strike what they do not want, feel in control doing it, and frequently keep lines you would never have dared bundle silently. The itemized PDF is the stage for that move, and the discount column is its partner, letting generosity be visible where it earns goodwill instead of invisible where it earns nothing.

Who is this tool for?

Freelancers quote projects with scope lines and a deposit term, then convert to invoices on acceptance, one look throughout. Trades quote materials and labour lines with a short validity in volatile-price seasons, which is most seasons now. Agencies send tiered quotes as separate PDFs, letting the client choose a number rather than negotiate a paragraph.

Sellers answer request-for-quote emails from businesses, which expect a document, not a chat reply, and often cannot buy without one for their records. And anyone whose informal estimate later became a dispute learns the lesson this tool encodes: the deal's shape belongs in writing, dated, before work begins.

Frequently asked questions